This article walks you through configuring Order to Pay/Trust Reconciliation settings in Unity® for users in British Columbia.
Setting these preferences ensures accurate trust accounting and smooth reconciliation of trust funds.
Access Order to Pay / Trust Reconciliation Settings
- From the Administration/Settings page, click Order to Pay/Trust Reconciliation.
General Settings
In the General tab, choose how each item is inserted to match your workflow:
Into Statement of Account automatically
Into Statement of Account as an F9 value (field code that pulls data from the matter)
Into Order to Pay/Trust Reconciliation automatically
Into Order to Pay/Trust Reconciliation as an F9 value
Items
Title Registration Fee (also choose whether this fee calculates automatically or is entered manually)
Title Insurance Premium
LTSA Title Searches
LTSA Title Documents
LTSA Registration Service Charges
LTSA Search Service Charges
LOTR Fee
Strata Documents Cost
Corporate Summary Search
Tax Certificate Cost
Software Transaction Charge
Insurance Binder Cost
Survey Certificate
Checkbox Options
Automatically insert/update all F9 values
Automatically insert “Less Interest Adjustment” in itemized Net Advance
Show name(s) in all Order to Pay / Trust Reconciliation entries
Automatically insert/update Expenditures in Order to Pay / Trust Reconciliation
At the bottom of the window, set the default description for Cash Shortfall (default is “Cash Shortfall,” but you can change it here). After making changes, click Save.
Configure Matter-Specific Order to Pay/Trust Reconciliation Settings
Click the matter type (Sale, Mortgage, Discharge, or Custom).
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In the Matter Type window you can view:
Reserved For field
Text describing the Credit or Debit
Credit/Debit radio buttons
F9 Default Amount
To adjust and customize the template:
Click the burger menu and choose Add to insert a new line.
Click inside a row to select it, then click Move Up or Move Down to reorder lines.
Click Reset to return the template to the default.
After making changes, click Save.
Apply Template Changes at the Matter Level
When you save changes to an Order to Pay/Trust Reconciliation template, they apply only to new matters created after the change. Existing matters remain unchanged.
To apply the updated template in an existing matter:
Open the matter and go to the Order to Pay/Trust Rec tab.
Click Actions and choose Reset.
Important: Resetting the Order to Pay/Trust Rec in a matter clears existing values and replaces them with the current template. |
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