Answer: If you do not have an eCore account, contact us at the Sales Department for more information or click the button below to open a deposit account.

Answer: 

• All data from within Fast Company will populate into the eCore E-File Data screen when choosing to file your Articles of Incorporation, Initial Returns, and Notice of Change electronically. 
• You simply must complete the additional field in the on-screen form, click to initiate the eCore filing, and comply with any messages regarding missing data or acknowledgements.
• Details of the incorporation are automatically updated in Fast Company, including the Corporate Name, Date of Incorporation and Ontario Corporation Number. The Certificate of Incorporation or Form 1 Confirmation of Filing is displayed and stored with the Corporate Record.

Answer: eCore has switched to an Account ID and User ID validation process. To start working with the new eCore integration, you will have to log into your eCore account and enter your Account ID into the Client ID field and your User ID into the User ID field in our solicitors' or support staff database. See how to enter your ecore credentials below.

Answer: 

• To start using ecore from within Fast Company, simply select the solicitor or law clerk with ecore credentials from the Solicitors database or Support Staff database by clicking on the magnifying glass next to the Solicitor or Law Clerk field on Tab A of a record. Highlight the Solicitor or Law Clerk and click Edit. Enter the solicitor’s or law clerk’s Client ID and User ID on Tab 2 in the Personnel screen and click OK.

• You are now able to file all your Incorporations and Form 1s from within the Forms & Registers tab of Fast Company when selecting electronic registration and clicking on the eCore Validate button. 

  

Answer: 

• The North American Industry Classification System (NAICS) is an industry classification system developed by the statistical agencies of Canada, Mexico, and the United States. NAICS has been designed for statistical purposes. Government departments and agencies and other users that use it for administrative, legislative, and other non-statistical purposes are responsible for interpreting the classification for the purpose or purposes for which they use it.
• Some of the new corporate filings require a NAICS Code. We have provided you with the ability to look up a corporation's NAICS code based on a keyword lookup by simply entering keywords that most closely describe the primary line of business for a corporation and then search for the proper NAICS code. A full directory can be found here.

Answer: On Tab B, you will now see the new NAICS (North American Industry Classification System section.

To complete a NAICS search, complete the following steps:

1. Click on the Keyword Lookup button

   

2. Enter a keyword
3. Click the Search button
4. Highlight the code that best describes the corporation’s primary line of business

5. Click Select

   

6. The NAICS Code and the NAICS Description will populate on Tab B

   

Answer: 

• A company key is a unique sequence of numbers assigned to a business. The company key is necessary to authorize an account to make changes to your records with the Ministry. The key-holder is responsible for keeping the key confidential.
• It should only be shared with an authorized Service Provider or an intermediary. Dye & Durham is an authorized Service Provider with delegated authority to transact on filings and can bypass the company key requirement for all existing businesses and new entities created through our solutions.

Answer: 

• The company key will be sent to the official email address when the Articles of Incorporation have been registered. Request that the owner of the official email address send you the company key. You can then enter the company key on Tab B of the matter.
• The owner of an existing business can sign up on the Ontario Business Registry website to retrieve your company key.
• To avoid having to ask clients for their company key, use the same Service Provider you used to register the business for any subsequent filings. If you first used Dye & Durham to register the business, you will not be asked for a company key for subsequent filings. You can simply leave that field blank. If you need support to obtain the company key, send a request to Client Care.

Answer: 

Answer: All official correspondence for the company from the Province of Ontario will be sent to the Official Email Address. The official email address can belong to the individual with a legal duty to manage the business or to your law firm.

Answer: The Ontario Business Register is meant to be available 24/7. Therefore, if articles are submitted on weekends, outside of normal business hours, or on a statutory holiday, and they are transactions that are fulfilled automatically by the system, the endorsement date will be the date submitted. eCore continues to offer the ability to have documents filed at a specified date in the future.

Answer: Both email addresses will receive confirmation of filing and filing reminders. The email addresses provided must be kept current.

Answer: Any precedents that have been formatted i.e., paragraph number, indenting spacing etc. will be wiped out by the Ministry when submitting. This is a known issue by the Ministry, and they will be working to update this in the future.

Answer: The character limit in each of these fields is 100,000 characters. Any characters over the 100,000-character limit will not appear. This limit has been set by the Ministry.

Answer: The Ministry of Government and Consumer Services (MGCS) has released new PDF forms. The technology used to generate these forms within Fast Company requires an installation of Microsoft Word on your computer to generate these forms as PDFs. This technology does not work with WordPerfect.

Answer: A number of the new Ontario Business Registry forms require contact information. We have added these new fields to Fast Company so that the data can be passed from Fast Company to the new Ontario Business Registry forms.

Answer: To access eCore filings for Articles of Incorporation, ensure that the eCore E-File option is selected beside the Articles of Incorporation on the Forms & Registers tab and click on the check mark beside the Articles of Incorporation and the eCore window will appear.

Answer: 

• When all information has been entered into the eCore window, you are now ready to validate your data before submitting it to eCore.

• To validate, click on the Validate button. Notice that the status is set to Not Submitted.

  

• If any information is missing from the validation, the Validate AOI data window will appear to inform you of what information is missing. 
• Click OK to close this window and go back to the eCore window to enter the missing information. Click Validate again.

• When all the data has been validated, the following window will appear indicating that validation was successful and that a draft file has been added to the File tab. You have the option to preview the file now by clicking Yes.

• When you click yes to open the file from the File tab, a preview of the file will appear. Click Close after you have previewed the file to ensure all information is accurate.

  

• If you are satisfied with the preview, click Yes to submit the incorporation request now. If you click No, the window will close and you will have the ability to make changes to the ecore window and submit later by clicking Submit on the ecore window.

• You will receive a submission success window. Click OK to close the window.

  

• The status will change to processing in the bottom left-hand corner

  

• You can also check the status by clicking on the Check Status button on the eCore window. 

• The following window will appear if incorporation has not yet been processed. Click OK to close.

  

Once the status has been updated to Retrieve Files, the following documents will also appear on the Files tab, and the status will change to submitted:

• Certificate of Incorporation
• Articles of Incorporation in English and French
• Terms and Conditions
• Workplace Safety and Insurance Board (WSIF) Information
• MOF New Business Registration Information in English and in French

• Once the status has been updated to Retrieve Files, the above documents will also appear on the Files tab, and the status will change to Submitted.

Answer: 

• As an interim solution, you can access your precedents from the location of your Fast Company folder, i.e. C:\FASTCO\PRECEDEN. 
• In this folder you will see all of your saved precedents. Right-click on any one of these files and open with Notepad. 
• You are now able to copy and paste from Notepad to the form launched through Dye & Durham or the Ontario Business Registry.

Answer: 

• The Ministry has imposed a service disruption period for filings. From October 15 at 5:00 p.m. to October 19 at 9:00, there is a province-wide blackout period for any Ontario incorporations and other related files.
• If you have drafts that were not filed by October 15 at 5:00 p.m., you will need to prepare and submit all filings in accordance with the new legislative framework. Any drafts of the various filings under the existing regulatory framework will no longer be accepted.