This article shows how to Write General Cheques to General Ledger within Unity® Accounting

General Cheques are used when paying Firm expenses or Client/Matter Disbursements via cheques, Electronic Fund Transfers and Credit Card transactions by selecting the appropriate Payment Type.

Steps

1. Click on Transactions
2. Select General
3. Select Write General Cheques
4. Bank  - Select the General/Savings bank account from which this cheque needs to be issued. If the credit card has been set up as a General bank account it will also display in the list.
5. Date  - Select or enter the correct date the cheque is issued on.
6. Payment Type - Select or enter the payment type Cheque, PAD, EFT, VISA, etc as appropriate
7. Cheque / Reference Number - Enter the next cheque number. Cheque numbers can be 10-digits long. If the payment type is not a cheque enter a reference number for the transaction. Reference numbers can be 20-digits long.
8. Payee  - Enter or select the payee’s name.
9. Amount  - Enter the amount
10. C/G  - Select “C” for Client/Matter to assign the cheque as a client disbursement or “G” to assign to a General Ledger
11. Client or G/L  - Select the Client/Matter or General Ledger number
12. Code - Select or enter the Code (see tips below).
13. Description - Enter the description of the cheque/payment. The code selected may have automatically assigned a description. This can be edited or added to.
14. Amount   - Enter the amount. The amount will auto populate based on the amount entered above. This amount can be edited if allocation is allocated to multiple General Ledger accounts and/or Clients/Matters.
15. GST/HST & PST - Check Tax calculated and adjust appropriately (see tips below)

16. Total - Check Total amount.

    If there is a value in the "Balance Remaining", then the cheque value has not been allocated in full to the a Client/Matter or General Ledger account. The "Balance Remaining" total must be zero to complete the cheque.

17. Click on Save

18. Click Post & Close

Alternatively, a General Cheque can be written by navigating to Client & Matters –> New Transaction >  Write General Cheques.

Tips

• TAXES are calculated based on the tax settings on the Disbursement Code used when entering transactions.   Use the appropriate code to calculate the correct TAX.

• TAXES are also set under setting in the Maintenance > Global Settings > General tab. Select or deselect the option. If selected, then the Amount that is entered will automatically be reduced by the tax and GST/HST and PST will be attributed as per the settings on the Code that was used. If not selected, then the Amount entered will remain and the GST/HST and PST is calculated and added as per the settings on the code.

  

• If a Payee is added in the list, the Payee Address will be displayed automatically. To add Payees to the list, click on List – Payee Addresses.
• Cheques do not need to be printed immediately after posting the General Cheque. Uncheck the box “Open cheque after posting” on the bottom left-hand side of the screen. Print cheques afterwards using File > Print > Cheques.
• General Cheques processed as Disbursements to Clients/Matters will appear as unbilled disbursements on the Clients/Matters > Disbursements tab.

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