The article covers how to process a Vendor Credit Note within Unity® Accounting

How to Process a Vendor Credit Note

1. Click on Vendors
2. Select the Vendor the Credit Note is to be processed for, or alternatively the Vendor number can be searched for once the Credit Note screen is opened.
3. Click on New Transaction

There are two Options when processing a Vendor Credit

Option 1

Using the Original Reference/Invoice Number & Credit Allocated to Same Client as the Invoice credited.

1. Vendor - Enter Vendor Number (if step 2 not followed). The Vendor Address will auto populate
2. Date - Enter Date of Credit/Credit Note
3. Original Reference / Invoice Number - Use the Original Invoice Number
4. Amount - Enter the Amount of the Credit
5. C/G - For Option 1 select C for Client
6. Client or G/L - Select Original Client the Invoice was processed to
7. Code - Select the applicable disbursement code
8. Description - Enter description or explanation for the Vendor Credit
9. Amount - Auto populate based on the Credit Amount total. This can be altered if the Credit is applied across multiple Clients/Matters (in the example above, it's only one file credited)
10. GST/HST - Ensure the correct TAX is calculated
11. Click on Post & Close to process the Vendor Credit

The Vendor Credit has been applied against the original Vendor Invoice, showing a Status of Partially paid

Option 2

Enter a New Reference/Invoice Number & Credit Allocated to Same Client/Matter or New Client/Matter or General Ledger Account 

Follow the same process as above except:

•  At Step 3 enter the new Original Reference / Invoice Number.
• The message below will appear asking if the credit is to be applied to the Vendor,
• Select Yes or No. 
  • No will not allow you to continue and remove the number entered.

• C/G - select C for client or G for General Ledger Account.
• Client or G/L - enter or select the new Client/Matter number or General Ledger account
• The Vendor Credit has been applied against the Vendor the Vendor Invoice, showing a Status of Unpaid

•  A vendor credit entered to a client as a disbursement will display in the client's disbursement ledger.

Tips

• Selecting the Vendor in Step 2 saves time searching.