This article explains how to Write a Trust Transfer Cheque after completing the process on Client/Matters Trust Transfer to Pay Bills.

After posting the Trust Transfer payment for the bills either through the Transfer Trust to Pay Bills feature or through Create Pre-bills & Bills, a Trust cheque can be written, payable to the firm and deposited to the general bank account.

Methods to Access this Transaction Type

Option 1

1. Click on Clients & Matters - New Transaction – Write Trust Transfer Cheques. 

2. Click on Transactions – Trust – Write Trust Transfer Cheques. 

 Option 2

1. Click on Transactions.
2. Click Trust.
3. Select Write Trust transfer cheques.

4.  Bank - Select or enter the Trust Bank account.

   Note: This screen will automatically display a trust account that has pending trust transfer cheques.

    

5. Date - Select or enter the transaction date of the cheque

6. Payment Type - Select or enter the payment type i.e., cheque or EFT

7. Starting Cheque Number - If payment type EFT- Electronic funds transfer is selected the EFT number is empty and waits for input.   

   If payment type CHK – Cheque is selected the CHK number will automatically assign the next available cheque number.  This can be overridden if incorrect.

8. Group on one cheque - Select if all Client/Matter transfers below to be group together on a single cheque, or leave unticked to print individual cheques (see tips below)

9. Automatically post General Receipt - Tick to process the General Receipt to the selected General Bank account. (see tips below). Note that this step is critical to move the funds from the Trust transfer clearing account to the General bank account for the bank reconciliation

10. Bank - Select the General Bank that the funds will be deposit to

11. Print receipt on post - Select if a hard copy of the Trust Transfer receipt is required.

12. Select the Trust Transfer to Pay Bills to include in the Trust Transfer cheque either grouped or individual

13. Open cheque printing after posting - Select to open print screen to cut the cheque/s. (see tips below)

Tips

• There is an option of Open cheque printing after posting if the cheque/s are to be printed immediately after posting.  The cheques can be print afterwards, via File – Print – Cheques.
• Payee and Payee Address will default to the Firm name & address on the Global Settings
• Not selecting Automatically Post General Receipt when processing the Trust Transfer Cheque, a manual General Receipt will need to be processed to GEN1400 “Trust Transfer Clearing Account”.
• Cheques across multiple months cannot be combine in a single cheque. Process separate cheques in this case.
• Cheques created in a month must be finalized within the same period to result in accurate trust ledger balances when reconciling.
• If multiple cheques are being written that are coming out from the same Trust Bank account, select the option Group on one cheque to write and print one cheque with a total amount.